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Constitution and Bylaws of the Braeburn Terrace Civic Club

(as amended June 1, 1988)



SECTION 1. The name of the organization shall be BRAEBURN TERRACE CIVIC CLUB.




SECTION 1. The purpose of this organization shall be to promote civic pride, develop social welfare and establish public unity in the community, to obtain needed improvements for the community, and to assist in all economical, non-partisan political and social enterprises or activities that are for the welfare of the community.




SECTION 1.  Any adult property owner of Braeburn Terrace Addition who is interested in the objective of the club may become a member by paying dues to the Treasurer.

A.     Active member: Resident homeowner.

B.     Associate member: Non-resident homeowner




SECTION 1. The elective officers of this organization shall be a President, a Vice President, a Secretary, a Treasurer, three (3) Directors, First Alternate Director, and Second Alternate Director.  A Parliamentarian and Sergeant-At-Arms may be appointed by the President for a term of one year. The President, Vice President, Secretary, Treasurer, and the three Directors and two Alternate Directors shall be elected to serve for a period of one year, at the end of which time they may be subject to re-election or others may be elected in their stead.  Only members in good standing shall be eligible for office.


SECTION 2. In the absence of any Director or Directors, the Alternate Directors in their order shall serve in their stead.  In case of a vacancy occurring on the Board of Directors, the Alternates for such Directors shall automatically take his place for the unexpired term.


SECTION 3.  The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and three (3) Directors.




SECTION 1.  The control and management of this organization shall be vested in the membership unless otherwise provided by the Constitution.


SECTION 2.  Each member in good standing shall be entitled to one vote.


SECTION 3.  Seven (7) members of this club who are in good standing and present at a scheduled meeting shall constitute a quorum.


SECTION 4.  All meetings shall be open to the general public, but the privilege of making motions, debating, and voting shall be limited to members in good standing, present at each meeting.  A Special Meeting may be called when a petition signed by fifteen (15) members in good standing is presented to the Executive Board.




SECTION 1.  (a) Any proposed change in the Constitution and Bylaws must be submitted to the Executive Board in writing.  Passage of the change must be approved by a two-thirds majority of the Executive Board and then presented, in written notice to the membership at least five days prior to the regular meeting.  All proposed changes will be read at this meeting and may be adopted by a two-thirds majority vote of those present at this meeting.


SECTION 1. (b)  In the event a proposed change of amendment fails to get a favorable vote of two-thirds majority of the Executive Board, a petition signed by twenty-five or more members in good standing can present said change to the membership.




SECTION 1.  Annual membership dues shall be set each year upon review of Financial Report by the Executive Board and membership.  Any family paying such dues makes each spouse a member in good standing.  Any additional candidate for membership in any one household fulfilling those conditions in Article III, Section 1, may become a member by paying annual dues.


SECTION 2.  The fiscal year of this organization shall be from July 1 to June 30.


SECTION 3.  No assessment upon members shall be made by this club.





SECTION 1.  The Board of Directors shall appoint a nominating committee prior to the election.  This committee shall present its slate for each elective office at the next regular meeting.  Further nominations can be made from the floor.


SECTION 2.  Election of the officers will be held at the regular meeting prior to the start of the next fiscal year.  The officers elected at this meeting will assume their duties on July 1 following their election.


SECTION 3.  In case of a vacancy occurring in the office of President, the Vice President will assume the duties of the President for the unexpired term.


SECTION 4.  In case of a vacancy occurring in the office of Vice President, Secretary or Treasurer, the Executive Board will appoint some member in good standing to fill that vacancy for the unexpired term.




SECTION 1.  BRAEBURN TERRACE CIVIC CLUB may be dissolved by a two-thirds majority vote of the members in good standing, or in the event of failure to meet a quorum for twelve (12) consecutive months, the Executive Board last in office shall be empowered to dissolve the club.


SECTION 2.  In case of dissolution of said club the officers are authorized to disburse funds shall distribute all monies to last paid up membership roster on an equal basis after all legal obligations have been met.




SECTION 1.  President:  It shall be the duty of the President to preside at all meetings of this club, preserve order, enforce the constitution  and Bylaws of this club and exercise supervision over its affairs  generally.  He shall decide all questions of law and order of the club.  He shall appoint a majority of all committee chairmen.  He shall be ex-officio member of all committees, except the nominating committee.  He shall not be required to vote except at elections of officers or in case of a tie vote, and perform all other duties that may be assigned to him by the club.


SECTION 2.  Vice President:  It shall be the duty of the Vice President to assist the President in the discharge of his duties and to occupy the chair in his absence.  He shall appoint a minority of all committee chairmen and in the event of the President’s office becoming vacant, he shall discharge the duties and assume the responsibilities of the Office of the President.  He shall serve as chairman of the Executive Board meetings.


SECTION 3.  Secretary:  It shall be the duty of the Secretary if this club to keep a true and correct record of all the proceedings of this club, receive all communication, conduct all correspondence, and to have charge of records of this club.  He shall be the Secretary of the Executive Board and shall keep the minutes of all meetings.  The Secretary shall have the power to appoint and assistant, or assistants, to expedite his duties.


SECTION 4.  Treasurer:  The Treasurer shall collect all dues from the membership, keep complete records of all monies received and disbursed by and on behalf of the club, and shall receive proper receipts for all monies disbursed.  The Treasurer shall report the financial conditions of the club at each membership meeting, maintain complete membership records, and serve as ex-officio member of all committees empowered to disburse or receive money.  The Treasurer shall be required to post a one thousand dollar ($1,000.00) bond the cost of which is to be born by this club.


SECTION 5.  Directors:  The Directors shall have the supervision of the funds and property of the club subject to such instructions as may be received from time to time from the club.  They may see that the Treasurer deposits funds in such a bank as the Board of Directors may select.  They shall instruct the officers of the bank to pay no money on the account except on order signed by the Treasurer or the Executive Officer delegate and counter-signed by the President, Vice President or Secretary.  They shall examine and audit the books and accounts of the Secretary and those of the Treasurer semi-annually and at such other time that they deem necessary and report their findings to the club.


SECTION 6:  Executive Board:  The Executive Board shall consist of all elected officers, i.e. President, Vice President, Secretary, Treasurer and three (3) Directors.  The Board shall attend to all matters referred to it by the club.  No decision or ruling of the Executive Board shall be in force without approval of a majority of the Board.  The Secretary of the club shall serve as Secretary of the Board and keep a record of transactions of the Board meetings and deliver said record into the custody of the club at the next regular meeting.  The Board shall carefully consider all plans for improvements of the community.


The Executive Board shall meet upon call of the President or a majority of the Executive Board, whenever either shall deem a meeting necessary for the benefit of the club.


The Executive Board shall be authorized to spend funds not to exceed one hundred fifty dollars ($150.00) for any one time.




SECTION 1.  This club shall meet at such a place as directed by the Executive Board unless otherwise directed by the membership.


SECTION 2.  There may be social gatherings of the club at such times as shall be recommended and approved by the club.


SECTION 3.  A copy of these Bylaws shall be furnished to each member.


SECTION 4.  Robert’s Rules of Order shall be authority for procedure in conducting meetings when not in conflict with this Constitution and Bylaws.


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